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Accountability & Transparency  

• Youth Empowerment Services (YES) Program Updates: The Department of Student Discipline provided an overview of the YES program’s outcomes during the 2023-2024 school year. The YES program is a nine–week virtual behavior support program for secondary students that aims to reduce long-term suspensions. Learn more about the program and its outcomes here. 
  • CCPS saw a 13% decrease in office referrals in middle and high schools as a result of the program
  • 178 students were referred to the program during the ’23-’24 school year 
• Teacher Vacancies: As of Aug. 12, 2024, CCPS has 160 teacher vacancies, according to the human resources report shared at the board meeting. The highest vacancies remain in special education, elementary education, and secondary math. Review the human resources updates here. 

• Board Finances & Budget: CCPS’ Division of Business Services, which oversees the district’s finances, presented the corrective action plan to address challenges highlighted in the fiscal year 2022 audit. The Board voted to accept the corrective action plan as presented. The plan includes new processes and the use of digital software. Learn more about the audit findings and corrective action plan here. 

Equity

Grading System: Updates on CCPS’ grading policy were shared with the board. The policies outlined aim to ensure fair, transparent, and consistent grading practices across the district. Read the grading policy summary here. 

School Choice & Access

School Choice Virtual Information Session: Register here to attend the CCPS school choice virtual information session on Saturday, September 14 to learn about school options that meet the needs of your student. 

Accountability & Transparency  

• Board Budget: During a special called board meeting on June 18, 2024, the BOE voted (7 – yes, 1 – no, 1- abstention) to accept the final fiscal year 2025 budget. The changes from the prior proposed budget include the following: 
  • $500 increase in the certified personnel salary schedule 
  • Attendance incentive/reward to also include certified personnel and classified staff below pay grade 30
  • $1,500 fall break incentive for paraprofessionals
  • $500 spring break appreciation incentive for certified personnel and classified staff below pay grade 30 
  • Read the executive summary for the final adopted budget here
  • See the revised budget here to compare the changes made in the final budget

• Superintendent Contract: During the June 24 board meeting and work session, the BOE voted unanimously to extend Superintendent Smith’s contract by two years through the end of the 2026-2027 school year. 
• Teacher Vacancies: As of June 7, 2024, teacher vacancies continue to hover at 500 with the largest vacancies in special education (97), elementary education (151), secondary language arts (40), and secondary math (53). Between May 10 – June 5, 325 teachers resigned. Read the human resources report here. 
  • The districts’ chief human resources officer noted that the HR department is in the process of developing a teacher retention plan that will involve increasing teacher voice in response to exit survey feedback. 

Equity

• Clayton Reads to Succeed Campaign: CCPS launched a summer reading campaign to promote literacy and support students, caregivers, and teachers with a successful return to school. According to the campaign’s first newsletter, 50% of CCPS students read below grade level. The campaign provides free tools and resources to families and students via the Clayton County Library System. For more details, access the links below. 
  • Clayton Reads Newsletter 
  • Summer reading resources

Accountability & Transparency  

• Board Budget: The Department of Business Services shared a proposed fiscal year 2025 budget during the board work session and then a revised budget at the board meeting, which took into account feedback from the budget hearing sessions. Read the original proposed budget here and the revised budget here. The revised budget includes the following: 
  • Teacher salary increase of $2,500 (state-funded) + $500 (CCPS funded) + one- step increase + mid-year $1K salary increase in Jan ‘25 + bonus incentives throughout the year
    • Average teacher salary increase = 4- 8%; with incentives = 10-14% 
  • New positions: academic coaches (11), early literacy intervention (5) – state mandate for dyslexia, high need SpEd paraprofessional supplement -$3k/ year, homeless position (1)
  • ESSER (COVID relief funding) funded roles – propose maintaining student engagement specialists, 3 ESOL instructional specialists, 1 data clerk, 1 social worker, 1 MTSS lead, 2 student behavior health specialists, homeless education specialist
  •  Total budget for all funds = $1,306,110,536

• Teacher Vacancies: The Department of Human Resources report revealed that teacher vacancies in the district have increased from last month to reach 500 vacancies. The largest vacancies are in special education (100), elementary education (155),  secondary science (45), and secondary math (43). Read the human resources report here. 
  • Board members discussed ways the district should consider filling these vacancies, including potentially expanding contracts with third-party teacher hiring companies, such as Interlodge and Teach for America, and recruiting retired teachers. Superintendent Smith also shared that his team is considering recruiting teachers from other states who’ve been laid off and will ask the board to consider approving funding for relocation packages. 
• Policy series I First Read: The board had its first review of the revisions made to policy series I, which includes policies and regulations governing grading systems, graduation requirements, curriculum development, curriculum research, and electronic communications. Review the proposed revisions to the I policies here and I regulations here. 
  • The board invites community members to share their input on the policies by submitting feedback online or speaking during public comment at the next board meeting on June 24. 
  • To submit feedback online, click here, then click on the yellow highlighted policies, and scroll to the bottom. 

Equity

• Summer Learning Opportunities: The Department of Teaching & Learning shared updates about CCPS summer program enrollment numbers, highlighting that 4,000+ students have enrolled in their free summer programs. Board member Sabrina Hill asked how students from different subgroups were being served. Dr. Young confirmed that their department made a big push to enroll students with disabilities and English language learners in programs and these subgroups are represented amongst enrollment numbers. 
  • CCPS summer programs run from June 3 – June 27 

Access & School Options

• Charter school petition vote: The Board voted to deny the Wright Community School, a proposed charter school that would serve middle and high school students in Clayton County.  
  • Board members Mark Christmas, Victoria Williams, Sabrina Hill, Joy Tellis Cooper, and Benjamin Straker voted to deny the approval. 
  • Board chair Jessie Goree voted for approval and Dr. Dee Haney abstained.

Accountability & Transparency  

• MAP Data: The Measures of Academic Progress (MAP) assessment is administered three times during the school year and is used to measure student progress in reading, language usage, and math. Read the summary report here to learn more. 
  • Spring 2024 MAP data shows student growth in math and reading exceeded the projected growth between the winter and spring MAP tests. 
  • The projected proficiency summary report (included in the link above), which predicts student performance on Georgia Milestones Assessment (GMAS) based on MAP data, reveals that the overwhelming majority of CCPS students fall within the beginning and developing learner bands.
• Board Budget: The board tentatively agreed to accept the fiscal year 2025 budget. During the next month, the board will work to finalize the budget with input from the community. Stakeholders can provide their input on the budget by attending budget hearings on Tuesday, May 28, at 5:30 p.m. and Monday, June 3, at 11:00 a.m. Review changes to CCPS’ budget in the proposed budget here.  
• Teacher Vacancies: Teacher vacancies continue to be a challenge for the district. The Department of Human Resources update highlighted that as of April 15, the district has 323 teacher vacancies, with the majority of vacancies being in elementary education (86) and special education (71). Read the human resources report here. 
• Parent Survey: The deadline to complete the Georgia Department of Education’s annual parent satisfaction survey for parents of students with disabilities is May 29, 2024. The survey is confidential and helps the district improve special education. Click here to access the survey. 

Equity

• Summer Learning Opportunities: CCPS offers an array of summer learning programs, with some tailored to meet the unique needs of different student populations, including exceptional students and English language learners. Learn more about CCPS’ summer learning offerings here.

Access & School Options

• Proposed charter school: The board received information about a new proposed charter high school, The Wright Community School. The board will vote to either deny or accept their petition to be a district charter school at the next board work session on May 28. 
  • Two representatives from The Wright Community School spoke during public comment and highlighted some of the school’s unique aspects, including its community co-design model, mentoring program, and focus on exposure to college and career pathways. 
  • Learn more about The Wright Community School here.  

Accountability & Transparency  

• The district is undergoing a process to develop its new strategic plan to go into effect in 2026. The Department of Teaching and Learning shared updates on some of the initiatives they’ve implemented to achieve the district’s 2021-2026 strategic improvement plan goals. Learn more about how the district is implementing its strategic plan here.
  • The district will host a community update meeting for stakeholders on April 30 from 5 to 7 p.m.
• Teacher vacancies and resignations continue to be a challenge for the district. The Department of Human Resources report highlighted seven teacher resignations between Feb. 9 and March 7. Board members questioned how the department is working to fill vacancies and how it’s proactively recruiting to address the growing Latino and Spanish-speaking student population.
  • The district is partnering with Moreland University’s Teach Now program, an accelerated teaching program that enables teachers to earn their teaching license in nine months. The district is offering free tuition for up to 40 educators to complete the program.    
• The board is engaging in a process to update and revise district-wide policies. They first read and discussed revisions for policy series J, including student policies around absences and excuses, medication administration and school-based fundraising. 
  • The district is currently seeking community input on student policies. Learn how to share your input here. 
• CCPS is encouraging families to complete the Georgia Department of Education’s annual parent satisfaction survey for parents of students with disabilities. The survey is confidential and helps the district improve special education. 

Equity

• Nutrition Services is in the process of recertifying its community eligibility provision (CEP) for a new four-year cycle, which will extend it to 2029. CEP allows all students to eat breakfast, lunch, and snacks for free and eliminates the district’s need to charge for meals.
  • 90.43% of CCPS students qualify for CEP based on SNAP (Supplemental Nutrition Assistance Program), Medicaid, and TANF (Temporary Assistance for Needy Families). Nutrition Services covers the cost for the remaining student population, so all students eat free.   
• The Department of Teaching and Learning & Strategic Improvement is applying to renew its strategic waiver school system (SWSS) contract. SWSS is a contract between GaDOE and school districts that gives districts the flexibility to waive certain laws and policies to tailor them to meet their district’s unique needs. 
  • The district is applying for 40 waivers, including the flexible expenditure waiver, to address the increasing population of students with autism by allocating funds to pay for more therapists.

Accountability & Transparency  

• The Department of Teaching and Learning & Strategic Improvement shared recommendations for the adoption of textbooks and instructional resources for ELA Intervention, ESOL, Science & World Languages
  • The total cost for all instructional materials/resources over five years is slightly more than $28 million. 
• The board discussed Lovejoy High School’s modernization and wing addition project. Given the growing population in the area, concerns were raised about capacity at the high school and the nearest middle schools in Lovejoy. Superintendent Smith shared that the board will likely have to consider redistricting soon. 
  • Total anticipated expenditures for Lovejoy construction are roughly $141 million.

Equity

• The pre-kindergarten online lottery application is open from March 4, 2024 – March 22, 2024. 
• Kindergarten registration for the ‘24-’25 school year has started and will continue through the end of July 2024
  • The district is offering kindergarten registration assistance via Zoom on 3/12, 3/27, 4/9, and 5/7 from 5:30 to 6:30 p.m.

Board Votes 

• The board voted to keep the policy for purchase amounts requiring board approval at $50,000 and above. The policy was under revision and consideration for increasing the amount to $100,000.